Dadar, Mumbai |   700000 - 1200000 P.A.

3+ years

Job Description:   

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Job Description:

Acting as the point of contact between the executives and internal or external colleagues
Organising meetings and booking meeting rooms
Handling correspondence directed to managers
Making travel arrangements and detailed travel itineraries
Calendar management, meeting and travel planning (including proactive calendar and meeting management).
Inbox management
Communicating with people from around the world (internally and externally).
To-do list coordination with the senior leadership team.
Being a ‘gatekeeper’.
Taking dictation and minutes and writing them up subsequently
Producing reports and presentations
Maintaining the current filing and database system, and looking for ways to improve current systems
Ready to travel four days a week with MD.
Ready to work late nights and for long hours.
MS Word, MS Excel, MS PowerPoint, good communication sand documentation skills.

Job Expectations:

Candidate will be dealing with both internal colleagues and external visitors on behalf of themanagement team and are also expected to display the following traits:
Ability to multitask and prioritise tasks
Excellent time management skills
Well-developed organisational skills
Attention to detail
Great verbal and written communication skills
Professional discretion
Knowing the true meaning of confidentiality.
Executive suite demeanor.


Qualifications
• Proficient in Microsoft Office suite
• 3+ years of experience as an executive assistant, personal assistant or office manager.
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills


Preferred EXPERIENCE/BACKGROUND
• Proven experience in a high-velocity environment.
• Membership or association experience preferred, with an understanding of governance structures.
• Experience in professional services and/or event planning environments with multiple stakeholder groups/committees and consensus management, preferred.
WILLINGNESS TO TRAVEL:  3 days Mumbai & 3 days Lonavala

Qualification: Any Graduate

Keyskills:   Executive Assistant, EA, ea related activites, traveling, coordination, reporting, analysis

Please note - due to the number of applications we receive, we will only be able to respond to successful candidates.